Key facts
- Check new lists against it before you send.
- A spreadsheet works for a few hundred people; past that, use a tool that keeps the history for you.
- Someone who already said no and gets the same email again is far more likely to mark it as spam.
- Saved lists keep the people you picked, and Buzzlist charges for each person once for the life of your account, so you can see who you already have.
Why does emailing someone twice hurt?
It looks careless, and it is how complaints start. Someone who already said no and gets the same email again is far more likely to mark it as spam.
What should I record for each person?
Name, email, company, the last email sent and its date, and a status: no reply, replied, interested, not now or stop. Keep the stop list forever.
How does Buzzlist keep track?
Saved lists keep the people you picked, and Buzzlist charges for each person once for the life of your account, so you can see who you already have. On paid plans, Buzz Send sends the four emails in order, so each person gets each step once.
A simple tracking system
- One master sheet or tool
Every person you ever email goes in the same place.
- Add a status column
No reply, replied, interested, not now, stop.
- Check before every send
Match new lists against the master by email address and remove anyone already there.
- Keep the stop list forever
People who asked to stop never go back on a list.
When does Buzzlist fit, and when does it not?
It fits when
- You send from more than one list and lose track.
- You want fewer complaints and no embarrassing repeats.
It does not fit when
- You email a handful of people a month. A notes app is enough.
- You need a full CRM with deals and pipelines. Track sends here and deals in your CRM.
Questions people ask next
Can I do this in Google Sheets?
Yes, for a few hundred people. Sort by email and use a duplicate check before each send.
What about people at the same company?
Note the company too. Emailing three people at one small business on the same day can feel like spam to them.
Can I send my Buzzlist lists to my CRM?
Yes. You can export to CSV or Google Sheets, or send people to HubSpot or HighLevel.